Campus Calendar Guidelines

The Campus calendar is an online system that provides means of sharing information about university meetings, deadlines, and events, including those open to the public.

Purpose

The purpose of Campus Calendar is to provide the campus community with a reliable and timely way to send and receive information about university events, activities, and business. Campus Calendar allows various campus programs to post meetings, ceremonies, deadlines, and events directly to the online calendar. It also allows users to sort the calendar items by category to view specific types of events.

Access for adding data to the Campus Calendar program will be granted only to those who have been approved and completed a training session and submitted an Access Form with supervisor’s signature to the Office of the Provost and Vice President for Academic Affairs.

Criteria

All items included in Campus Calendar must be official university business; that is, they must be sponsored or co-sponsored by an official university program or office.

  1. Content must
    • comply with the acceptable use policy (EM 97-18)
    • qualify as university-related information/business, which means that an event mentioned in the notice must be sponsored by a university office, program, or officially recognized student, staff, or faculty organization (e.g., while an event sponsored by a local charity is clearly valuable, the University is not permitted to use its resources to promote that event unless it is co-sponsored by a university program)
    • contain contact name and phone
    • be limited to 200 words or fewer and include Web addresses/links when possible
  2. Content cannot contain
    • political statements, endorsements, or fund-raising
    • advertisements, announcements, or promotions for outside organizations or non-university-related events or concerns.

Process

For a complete set of training instructions please e-mail campuscalendar@csuchico.edu .

Following are a few reminders to help you produce an effective calendar listing.

  1. Choose the category of your calendar item carefully to help users find your listing. Categories are important because they provide a way for users to search and limit what they view on screen. Consistency in choosing categories is important so that similar entries show up under the same category.
  2. Make your titles clear and descriptive. For example, “Artist Lecture, Mickey Smith, Style and Sustainability Series” is more helpful than “Guest Lecturer.”
  3. Remember to use the Preview Event feature to check grammar, spelling, and punctuation.
  4. The CSU, Chico Writing Style Guide is available at http://www.csuchico.edu/pub/PubGuide/writingstyleguide.html for questions about university writing conventions.
  5. For issues and questions about Campus Calendar, please e-mail the calendar administrators at campuscalendar@csuchico.edu.

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